Staff Accountant I
Position Summary
Department: Finance
Supervised By: Director of Finance
This position is responsible for all activities related to the processing of our bi-weekly payroll, including timesheet review, benefit and salary calculations, and processing of retirement and flex spending account contributions. This person provides assistance to close our books timely on a monthly basis by preparing journal entries throughout the month as necessary information becomes available. This position supports the accounts receivable and accounts payable activities of the department and provides training to other staff when needed. This position also has accounting responsibility for project development budgets, monthly staff time logged for projects and for providing actual vs budget reporting to directors regularly.
Primary Duties & Responsibilities
Payroll and Benefits
- Reviews all employee timesheets for accurate entry of time worked and Department, Product, and Offering selection as well as compliance with company policies regarding use of paid time off
- Verifies per diem timesheets have all been submitted and completed accurately based on Salesforce staffing records and follows up on any discrepancies when necessary
- Processes bi-weekly payroll, including any benefit or salary change calculations
- Maintains offering list for timesheets in CheckWriters
- Process bi-weekly contributions to retirement plans and flex spending accounts
- Verifies benefit calculations provided by HR and enters into payroll system
- Monthly reconciliation of medical and dental insurance accounts
- Annual review of employee paid time off balances eligible for rollover and updates CheckWriters based on rollover and new benefit year PTO
- Maintain strict confidentiality with regard to all payroll and benefit information
Month-End Closing
- Assist with month-end activities for closing the books
- balances all tracking spreadsheets to the general ledger prior to posting closing journal entries
- prepares journal entries related to the bank reconciliation
- reviews journal entries to recognize prepaid expenses and unearned revenue
- prepares journal entries to accrue for any outstanding expenses and revenue including reversals of any prior month accruals
- review of all general ledger account activity before month-end closing is finalized
- Prepare budget vs actual reports for distribution to department directors
Department Support
- Provides assistance and back up to Accounts Receivable Clerk and the Accounts Payable Clerk
- Assists with training other staff as necessary
Project Development Budget
- Review and fully understand the current development projects and their budgets
- Collect and review monthly tracking of staff time on development projects
- Review project development expense activity and ensure all expense coding follows CRS’ policy for amortization
- Keep track of monthly actual development cost as compared to budget
- Update and maintain amortization spreadsheets
- Maintain fiscal year expense tracking spreadsheet for all development projects along with supporting documentation for annual audit
Audit
- Assists in preparing year-end closing entries
- Assists in the annual external audit review by helping to prepare analysis, documents, reconciliations and other requests from auditors
Knowledge, Skills & Abilities Required
- Associates degree in Accounting
- Two to three years of related financial/office experience
- Proficient in MS Word, MS Excel & MS Outlook
- Knowledge of CheckWriters Payroll system is a plus
- Knowledge of accounting software packages for general ledger accounting
- High attention to detail
- Accurate and efficient work despite interruptions
- The ability to prioritize and handle multiple tasks simultaneously
- Must be flexible and able to adapt to a changing environment
- Ability to work independently and as part of a team
- Exhibit a professional, businesslike demeanor
- Strong work ethic and ability to work autonomously
- Regular and reliable attendance
Physical Requirements
- Ability to use a computer for up to 8 hours per day with breaks and lunch
- Lift up to 30 lbs. on occasion
These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description. Other duties, as assigned by the jobholder’s supervisor, may also be required.
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